A $2-million grant provided funding for a new three-floor structure at the Palolo Chinese Home.
General Information and Grant Making Guidelines
The Clarence T.C. Ching Foundation considers grant applications from non-profit tax-exempt IRS 501(c)(3) organizations operating in the State of Hawaii. As set forth in the Trust Agreement of The Clarence T. C. Ching Foundation:
“The principal of this trust and the income therefrom shall be used exclusively for religious, charitable, scientific, literary or educational purposes… the uses and purposes of the Foundation shall include, not exclusively, the following charitable and educational purposes among others:
(1) To assist in the care of needy or destitute men, women, and children, and to assist in the care of the sick and the aged;
(2) To provide scholarship aid and assistance, without regard to amount or need and in the form of grants or loans, to any person who demonstrates the capacity and desire to improve himself or develop his capabilities, in the expectation that such person will ultimately, by the development of his talents and the realization of his capabilities, contribute to creating a better society;
(3) To provide financial grants to qualified persons, associations and institutions for research and study in all fields, including but not limited to the natural sciences, social sciences, art literature, and music for the advancement of knowledge and culture; and
(4) To assist hospitals and other public charitable or educational institutions which qualify as and are treated as tax-exempt organizations, whether supported wholly or in part by private endowment or by donations or by public taxation, with monetary contributions to defray their cost of operation and other proper expenses incurred by them.”
The Clarence T.C. Ching Foundation WILL consider grant applications for programs or capital projects.
The Clarence T.C. Ching Foundation WILL NOT consider grant applications for, but not limited to:
- Projects outside of the state of Hawaii
- Projects for which matching funds are borrowed (loans)
- Political organizations or candidates
- Ordinary government services
- Publications, films, videos
- Commercial and business development
- Conferences, seminars
- Benefit events (table sales or golf tournaments)
- Annual fund drives
Applicant shall submit a grant application, limited to two to three pages, setting forth the following information in the order presented hereunder:
- Purpose and history of the organization
- Full description of the program or project for which funding is being sought, including goals, objectives and the population being served
- Current status of the program or project (i.e. date established and anticipated duration)
- Amount requested
- Payment schedule / time frame for funding requested
- Acknowledgement of support/publicity of grant (press release, newsletters, etc.)
- Have you applied for a grant from The Clarence T. C. Ching Foundation in the past? If so, indicate date of application, amount requested, and name and description of project and / or program.
- Have you received a grant from The Clarence T. C. Ching Foundation in the past? If so, indicate date of agreement, amount, and name and description of the funded project and / or program?
Please attach to your Application, the following additional information:
- Organization’s annual budget
- The program or project budget showing all sources of funding, including amount requested from The Clarence T. C. Ching Foundation
- Copy of organization's IRS Determination Letter, and applicant’s statement affirming that the organization "continues to be recognized by the Federal government as an exempt organization under Section 501(c)(3) of the Internal Revenue Code"; has not withdrawn from this status; and maintains its position as a private non-profit organization."
A grant application shall include the following contact information for the organization:
- Name, email address and phone number of Applicant’s contact person
- Mailing address and phone number for Applicant (organization)
The grant application shall be addressed and mailed/delivered to:
Ms. Tertia Freas, Executive Director
The Clarence T. C. Ching Foundation
1001 Bishop Street, Suite 770
Honolulu, HI 96813
Do not fax or email grant applications; do not send applications in binders or folders; do not include videos, CDS or DVDs, as they will not be utilized during the review process. Submitted materials will not be returned.
The Foundation's Grant Committee meets in March and September of each year. Grant requests for consideration and review by the Committee:
- at its March meeting, must be received in our offices, in hard copy form, no later than January 31st, 4:30 p.m.
- at its September meeting, must be received in our offices, in hard copy form, no later than July 31st, 4:30 p.m.
In addition to the above application deadlines, the Grant Committee will meet in May through December 2020, to consider grant applications for emergency COVID-19 program expenses. Grant requests for consideration and review by the Committee:
- at its May meeting, applications must be received no later than May 11th, 2020
- at its June meeting, applications must be received no later than June 15th, 2020
- at its July meeting, applications must be received no later than July 17th, 2020
- at its October meeting, applications must be received no later than October 12, 2020
- at its November meeting, applications must be received no later than November 9, 2020
- at its December meeting, applications must be received no later than December 14, 2020
The Grant Committee of The Clarence T. C. Ching Foundation holds bi-annual meetings in March and September to review all grant applications and to make recommendations to the Board of Trustees. Completed applications will be discussed at the March and September Board of Trustees meetings. Applicants will be notified of their disposition within three weeks after the Board meeting.
If the program or project falls within the interests and guidelines of the Foundation, applicant may be advised to submit the following additional information:
- Identity and qualification of the key personnel
- Names and affiliation of all directors or trustees
- Latest financial statements, including most recent audit report
A program or project may not be approved even though it meets established criteria. The Board reserves the discretion to award or deny grants, as it deems appropriate and in the best overall interest of the Foundation.
A grant application accepted for review by the Foundation does not ensure that a grant will be awarded.
An organization that receives a grant from the Foundation will submit a final report upon completion of the grant-funded program or project, which shall include a financial statement outlining the expenditure of the grant dollars and a narrative section describing the outcome and the impact of the funded program or project. Further, Grantee will submit annual reports and interim reports as the Foundation may reasonably request. An organization that fails to submit timely reports may be disqualified from future grant consideration.
For further information, please contact The Clarence T.C. Ching Foundation via email at firstname.lastname@example.org